Canada: Federal Labour Program Provides Guidance on New Workplace Harassment and Violence Laws

New Requirements for Federally Regulated Employers

We previously provided a comprehensive summary of the new obligations in an earlier update published in the summer (available here).  In brief, among the new obligations, federally regulated employers are now required to provide training and take proactive steps to prevent workplace violence and harassment, as well as investigate, record, and report any such incidences which may occur.

We encourage federally regulated employers to familiarize themselves with the new obligations to ensure compliance with the requirements that are now in effect. We also encourage employers to review the publication recently issued by the federal government entitled Work Place Harassment and Violence Prevention (HVP) – 943-1-IPG-104. This publication answers frequently asked questions, and provides practical guidance on a number of topics, including:

• the meaning of various terms such as “harassment”, “violence”, “complaint”, “occurrence”, “other support services”, and “negotiated resolution”;
• training requirements;
• the purpose and process of workplace assessments;
• preventative measures, emergency procedures, and support measures;
• complaint processes and time limits for employees to report an occurrence of harassment or violence;
• negotiated resolutions and conciliation;
• investigations;
• monthly status updates;
• annual reports to the Minister of Labour; and
• record keeping and access to health and safety records.

Check the Box

These new requirements came into effect on January 1, 2021.  Federally regulated employers are encouraged to review and update their policies and procedures in order to meet their new workplace obligations.

Need more information?

For the most up-to-date information, please check our website. We would like to thank Anthony Panacci for contributing this article.

For more information on these articles or any other issues involving labour and employment matters in Canada, please contact Robert Bayne (Partner) of Filion Wakely Thorup Angeletti at rbayne@filion.on.ca or visit www.filion.on.ca.