Poland: The new content of the obligatory information on the conditions of employment
As of April 26th the employers will be obliged to provide a new, extended content of the information on the conditions of employment to the new employees. According to the new regulation, the employer should provide the employee with the information on: their daily and weekly working time norms and allotment, their entitlement to breaks and rest form work, the rules of working in overtime and the way of compensating that, the rules of changing shifts at work, the rules of travelling between workplaces, the components of remuneration as well as cash and in-kind benefits not mentioned in the employment contract, the amount of paid leave, the rules for termination of the employment relationship, including formal requirements and the length of the notice period, the employee’s right to trainings, collective labour agreements applicable to the Employee’s terms and conditions of employment, and in case the employer has not established work regulations – the date, place, time and frequency of payment of remuneration for work, night time and the method adopted by the employer for employees to confirm their arrival and presence at work and to justify their absence from work.
The employer is obliged to provide the information in paper or electronic form no later than 7 days after the employee has been allowed to work. For the current employees it is not required to provide them with the new information, however the employer is obliged to provide the employee with the new information at their request, within 3 months of the date of the request.
Additionally, for the employees working remotely, the employer should provide them with the information on the organisational unit of the employer in which the remote employee’s position is based, as well as the indication of the person or body responsible for cooperating with the remote employee and authorised to carry out checks at the place where the remote work is carried out.
Moreover, no later than 30 days from the date of the employee’s admission to work, the employer should inform them about the name of the social security institution to which the social security contributions relating to the employment relationship are paid and information on the social security protection provided by the employer.
