Spain: Is the Company Obliged to Provide Corporate Email?

The National Court has issued a recent ruling (number 2690/2025) that revisits one of the most controversial issues of the moment. Is the company obliged to provide corporate email?

In the case in question, the company introduced an application for human resources management (leave, vacations, absences, etc.). Specifically, staff had to access the application with their personal email addresses, as the company did not provide corporate email addresses.

However, there were other alternative measures for accessing the application, such as access via a physical and/or virtual token, double authentication, etc. Furthermore, in-person channels were maintained to carry out these procedures without the need for the application.

In this context, the union went to court to demand that the company provide employees with corporate email.

In this case, the National Court ruled in favour of the company and stated that employees do not have an absolute right to corporate email. The Court recalls that the company is obliged to provide the necessary means to work, which prohibits forcing employees to provide services using their own property (personal telephone, personal email, personal computer, etc.).

However, as long as the company offers alternatives to the use of employees’ private property, neither the privacy nor the data protection of employees will be violated.